Mobile phones have become an integral part of our daily lives. From personal to professional use, everything has been solely dependent on this smart device, so much so that we can no longer imagine living our lives without it.
Traditionally, it has been up to the company to provide its employees with cell phones. Most companies have introduced this policy to ensure better employee productivity and connectivity. With the provision of phones comes risks, which is why many companies also focus on improving employee phone security.
The smart use of tech gadgets has a great impact on the successful output of the company. Therefore, different organizations have started issuing their employees cell phones in order to increase their accessibility.
Living in an era where privacy breaches are very common, companies should put more effort into ensuring the security of their employee phones. Providing easy access to employees and creating a secure source is often a challenging task for many companies.
To ensure security and guarantee a productive platform, a company should think of protective ways of utilizing their cell phone policies at their fullest.
Here we discuss some of the best practices implemented by companies with employee phone policies.
Companies with employee phone policies should follow these practices to ensure employee phones security and improve productivity in order to achieve their desired outcomes.
Organizations giving mobile access to their employees should consider using a mobile device management software. MDMs, like the Microsoft Maas360, serves as the best defense tool for mobile security. It provides the company with better security compliance and control on their devices.
Mobile device management is a vast platform and can handle many operating systems. Security configurations, corporate data restrictions, settings management control, and many more features are all easily manageable through MDM. It can also help track employee cell phones and their activities. This will allow employers to strictly enforce policies that keep employees’ phone usage for professional activities and solely for the company's benefit.
Authentication and verification allows only the employee to access information contained in the mobile devices.
By providing both of these capabilities, you are able to set up a secure boundary which will only allow the employee access to confidential data. This allows you to secure corporate data and company’s information. It can either be set through PIN code management, which is only accessible to employees and the company, or it can be set up by multifactor authentication.
Multiple authentication methods ensure better security and enable only the selected user to have access.
Another feature that is immensely important for any organization is the ability to keep its users updated on events happening within the company.
Prior information of threats and vulnerabilities will lead to precautionary measures, which will allow companies to boost their security. Moreover, it is the best way to develop close connections with employees. This in turn will boost up employee confidence, which will lead to better productivity and outcome. It is best to get the employee's trust if leaders want to lead a healthy organization.
Data loss prevention policies should be included in your employee phones security policies. The company’s data should be protected from any local storage or transfer.
This is arguably the most important task of the IT department. Organizations should keep their corporate data confidential and restrict any attempts to transfer or copy data while on mobile devices.
Device monitoring is also a very crucial task and should be performed on regular intervals.
There are several ways of breaching privacy, which is why it is essential to regularly monitor devices. Mobile devices are more prone to hackers and bugs, so regular monitoring will allow you to maintain a high level of employee phone security and clear out any attempts of hackers or bugs.
If a device is provided by a company, then it should strictly be kept for professional use. A company only issues a gadget to its employees for better outcomes and productivity levels. Hence, it becomes the employee’s responsibility to fulfill the initiative.
By introducing rewards on better usage of gadgets and penalties on poor usage of company’s reserves, employees will be incentivized to be more responsible when they are on their company phones.
These types of policies will help them to work responsibly and quickly.
Granting mobile phones to employees is easy, but restricting its use to professional purposes is difficult. Therefore, before issuing any gadget, it is better to provide strict policies regarding its usage. Best ways to create a cell phone usage policy to improve employee phone security and productivity are:
Creating a phone usage policy provides companies with better employee phone security. Additionally, it will also ensure professional usage of gadgets, which will lead to better results. Read more about employee cellphone policies and how to implement them in this article.
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